Overview
This is a fantastic opportunity for an experienced PA who is skilled in minute-taking, organizing meetings, and managing executive-level tasks.
Client Details
We are looking for a highly efficient and detail-oriented Board Assistant / Personal Assistant (PA) to provide comprehensive support to senior leadership in our Leeds office (LS15).
Description
Personal Assistant – Key Responsibilities:
- Meeting Support: Prepare and distribute agendas, presentations, and relevant materials for board meetings and other leadership discussions.
- Minute-Taking: Accurately record discussions and decisions during leadership meetings, ensuring follow-up tasks are tracked and communicated to the appropriate personnel.
- Document Management: Create and maintain high-quality documents, reports, and presentations, while ensuring all records, databases, and filing systems are up-to-date.
- Executive Support: Manage executive calendars, schedule and coordinate meetings, and facilitate smooth communication between leadership and various departments.
- Research & Information Gathering: Conduct research to support executives in decision-making processes and prepare reports or briefs as needed.
- Project Coordination: Assist with the planning and coordination of specialist projects and events, maintaining records of associated budgets and spend.
- Process Improvement: Proactively identify opportunities to improve administrative processes and implement efficient practices across the organization.
Profile
Personal Assistant – Requirements:
- Proven experience in a PA or Board Assistant role, with a strong background in minute-taking and executive support.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels.
- Strong organizational and multitasking abilities, capable of managing multiple deadlines in a fast-paced environment.
- Critical thinking, problem-solving skills, and a proactive attitude toward process improvement.
- High level of integrity and discretion when handling sensitive information.
Job Offer
Personal Assistant – What We Offer:
- Competitive salary up to £49,000 (depending on experience) and profit share scheme.
- Flexible working arrangements.
- Car allowance / company car (subject to role/grade).
- Travel expenses covered for work-related travel.
- Extensive corporate benefits, including Private Medical Insurance, 6% employer pension contribution, Health & Wellness program, 26 days holiday + bank holidays, and more.
- Comprehensive learning and development programs to support career progression.
- Industry-leading family leave benefits, including 26 weeks fully paid maternity leave and 12 weeks fully paid paternity leave.
