Overview

Brook Street (UK) Ltd have an exciting opportunity for a Temporary Executive Officer to join their Intercultural Education Service (IES) Department.

JOB PURPOSE

The Temporary Executive Officer will be responsible for the processing of all job bookings, invoices, purchase orders, payments, grant allocations and various other financial transactions which IES undertakes regularly for internal or external fund management purposes including collating and reporting activity to EA, DE and other external funding partners.

Main Duties and Responsibilities

  • Ensuring the timely and accurate payment of invoices/travel claims.
  • Overseeing requisitioning procedures, including ordering, purchasing, receiving, checking, storage and distribution of all goods and services required by IES.
  • Adding new suppliers to i-procurement and balancing purchase order transactions from existing suppliers.
  • Checking interpreting, translation and other charges to the IES Cost Centre for accuracy and submitting journal transfer requests to EA Finance for miscoded payments.
  • Surveying Schools to check pupil enrolment data for grant allocation evidence.
  • Completing Notice of Allocation forms for EA Finance and LMS/GMI/VG payments.
  • Collating of financial data and statistical information from various sources in order to support the work of the service.
  • Helping the Admin Officer to prepare regular financial reporting information for the Service
  • Head of Service to report upwards to EA, DE and other funding partners.
  • Maintaining effective recording and filing systems within the service as directed by the Admin Officer.
  • Maintaining appropriate records of expenditure, travel costs, postage costs and other spends as requested.
  • Communicating with relevant personnel and assisting IES team members in relation to financial procedures, including the submission of travel and subsistence claims.
  • Maintaining records as necessary in relation to equipment inventory

Other Duties

  • Undertaking other duties appropriate to the grade as may from time to time be required by the Head of Service, Admin Officer or Divisional Lead Officer within CYPS.
  • Undertaking such training as may be required in fulfilment of this role.
  • Maintaining a high level of confidentiality at all times.
  • Complying with EA policies and procedures in relation to Data Protection, GDPR and any other duties and responsibilities of the post.

Essential Criteria:

You will also have either an NVQ Level 3, BTEC National or two A levels or equivalent and a AND have one year’s experience in a finance/invoice processing/administrative environment

  • At least one year’s experience processing invoices, payments and handling other financial transactions within an education setting.
  • Demonstrable experience around completing data input and spreadsheet completion.
  • Evidence of successfully managing multiple priorities to achieve the expected results on time and to a high standard.
  • Ability to organise a busy workload to deliver effective results on time
  • Flexibility to meet changing demands as required and to priorities and delegate as required.
  • Ability to communicate and work effectively with others as part of a team
  • Ability to use own initiative to solve problems and respond to others
  • Ability to take a responsible and customer focused approach to work
  • Ability to lead and direct a team or provide specialist advice and guidance where required,

You will benefit from:

  • Full training and induction
  • Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
  • The opportunity (however not guaranteed) to apply for internal roles
  • Accrue holiday hours as you work
  • Brook Street (UK) Ltd back office support and mentoring
  • Ability to work across school admissions teams in all admissions regions across NI.
  • No weekend work (Shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £ 12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Job Tenure: Contract and Full-Time
Salary: Up to £12.94 per hour
Location: Belfast,

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